Project Coordinator – EU LIFE QuietWaters Project

About Coalition Clean Baltic (CCB)

Coalition Clean Baltic (CCB) is a politically independent network, uniting 28 environmental non-profit organizations, as well as partners and experts from 11 countries surrounding the Baltic Sea. The main goal of CCB is to promote the protection and improvement of the environment and natural resources of the Baltic Sea region. CCB Secretariat is based in Uppsala, Sweden.

About the Role

CCB is recruiting a full-time Project Coordinator to play an important administrative role in implementing the EU LIFE QuietWaters Project (Towards regionally coordinated actions to reduce underwater noise emissions from existing and future recreational crafts in the Baltic Sea), for the period 1 September 2026 – 31 August 2030.

QuietWaters aims to address the reduction of underwater noise pollution from existing and future recreational crafts in the Baltic Sea, contributing to the EU's efforts to achieve Good Environmental Status in its marine waters (Descriptor 11 of the MSFD) and supporting the HELCOM Baltic Sea Action Plan.

Location: Preferably Sweden (Uppsala or Stockholm). Starting time: Preferably 1 September 2026. Salary: Starting level 35,000 SEK gross/month, subject to adjustment depending on experience and annual increase.

Primary Tasks and Responsibilities

• Schedule meetings, prepare agendas, take meeting minutes and distribute them with project partners.
• Collect data from project partners and aid in the reporting process of the project.
• Support Project Manager and Financial Manager with bookkeeping, audit processes, and compliance documentation.
• Organise project events and workshops as well as stakeholder meetings (including registration, venues, catering, travel and logistics).
• Implement green procurement of the project and produce a Green Project Management Handbook.
• Support monitoring and evaluation processes.
• Support communication activities of the project including drafting communications and newsletters as well as the development of annual reports and a final report.
• Facilitate collaboration among project partners and moderate consortium meetings.
• Represent and communicate project progress in relevant fora (e.g. EU, ASCOBANS, HELCOM, EUSBSR).

Required Skills and Background

• Qualification and competence in administration of international projects funded by the EU LIFE Programme.
• Previous experience in similar positions, including working in multicultural environments, as well as competences in events organisation and green procurement.
• Skills and experience in communication tools and channels (e.g. newsletter tools).
• EU citizenship or at least residence and work permit in order to travel for work purposes.
• Excellent proficiency in spoken and written English.
• Knowledge of global, EU and regional environmental policies, preferably in the NGO sector.

Desirable Skills

• Experience of working for a non-profit organisation.
• Working knowledge of any other language common in the Baltic Sea area, including Swedish (preferably), Danish, Finnish, German, Polish, Latvian, Lithuanian, or Estonian.

How to Apply

Please send your CV (max 2 pages) and a personal letter (max 1 page) in English to secretariat@ccb.se by 1 August 2026. More information: https://www.ccb.se/job-vacancy-project-coordinator-to-join-our-team-at-the-ccb-international-secretariat

Application deadline: 1 August 2026.